NOTICE OF THE AGM

Notice is hereby given that the 19th Annual General Meeting will be on Thursday 28 May

AGM Reports

Dear Shareholder, we look forward to hosting our first hybrid Annual General Meeting (AGM), where you will have the option to join electronically as indicated in the Notice of AGM.

Please remember to fill-out your electronic participation form, should you wish to participate electronically. If you have any challenges connecting on the day of the AGM (28 May 2020 at 11:00), please contact TMS at:

T +27 11 520 7951
M +27 84 433 4836

NOTICE OF ANNUAL GENERAL MEETING OF SHAREHOLDERS

Notice is hereby given that the 19th (nineteenth) annual general meeting (AGM) of shareholders of Exxaro will be held by electronic meeting participation (subject to any adjournment or postponement) at the ConneXXion, 263B West Avenue,

Die Hoewes, Centurion, South Africa, at 11:00 on Thursday, 28 May 2020 to consider, and if deemed fit, pass with or without modification, the resolutions as set out in this notice. Please note that due to COVID-19, which prohibits social gatherings, the meeting will be facilitated using the JSE Limited’s virtual platform. For further information or if you would like to attend virtually please contact the Group Company Secretary, Mrs SE van Loggerenberg, at saret.vanloggerenberg@exxaro.com 

ELECTRONIC PARTICIPATION BY SHAREHOLDERS

Should any shareholder (or representative or proxy for a shareholder) wish to participate in the AGM electronically, that shareholder should apply in writing (including details on how the shareholder or representative (including proxy) can be contacted) to the Registrar, via email at proxy@tmsmeetings.co.za and at the address below, to be received by the Registrar at least 7 (seven) business days prior to the AGM (thus 19 May 2020) for the Registrar to arrange for the shareholder (or representative or proxy) to provide reasonably satisfactory identification to the transfer secretaries for the purposes of section 63(1) of the Companies Act 71 of 2008, as amended (Companies Act) and for the Registrar to provide the shareholder (or representative or proxy) with details on how to access the AGM by means of electronic participation. The written notification should contain the following:

  • A certified copy of the shareholder’s identification document or passport if the shareholder is an individual;
  • A certified copy of a resolution of letter of representation given by the holder if you are a company or juristic person, and certified copies of identity document or passports of the persons who passed the resolution;
  • A valid email address and/or telephone number;
  • And an indication that you or your proxy not only wishes to attend the meeting by means of electronic communication, but also to participate and vote by means of electronic communication.

Such participants, who have complied with the notice requirement above, will be contacted between 21 May 2020 and 26 May 2020, by no later than 24 (twenty-four) hours before the AGM of the relevant connection details as well as the passcodes through which you or your proxy/ies can participate via electronic communication and of the process for participation via a unique link to the email/cellphone number provided in the notification.

Should you wish to participate by way of electronic communication, you will be required to connect with the details as provided by the company by no later than 15 minutes prior to the commencement of the AGM during which time registration will take place.

If you choose to participate online you will be able to view a live webcast of the meeting, ask directors questions online in written format and submit your votes in real time.

For administrative purposes, to participate completed notices for electronic participation must be received by the Registrar via email at proxy@tmsmeetings.co.za before 11:00 on 19 May 2020


2019

Notice of Annual General Meeting
Summarised group annual financial statements for the year ended 31 December 2019 and...

2018

Notice of Annual General Meeting
Notice of the Annual General Meeting for the year ended 31 December 2018

2017

Notice of Annual General Meeting
Notice of the Annual General Meeting for the year ended 31 December 2017