NOTICE OF THE AGM

Notice is hereby given that the 20th Annual General Meeting will be on Thursday, 27 May 2021

AGM Reports

NOTICE OF ANNUAL GENERAL MEETING OF SHAREHOLDERS

Notice is hereby given that the 19th (nineteenth) annual general meeting (AGM) of shareholders of Exxaro will be held by electronic meeting participation (subject to any adjournment or postponement) at the ConneXXion, 263B West Avenue, Die Hoewes, Centurion, South Africa, with strictly limited in-person attendance at 11:00 on Thursday, 28 May 2020 to consider, and if deemed fit, pass with or without modification, the resolutions as set out in this notice. 

PURPOSE OF THE ANNUAL GENERAL MEETING

The purpose of this meeting is to:

• Present the audited annual financial statements (AFS) of the company and the group for the year ended 31 December 2019 (including the directors’ report, the report of the audit committee and the report of the independent auditors) to shareholders;

• Present the social and ethics committee report to shareholders;

• Consider any matters raised by shareholders; and

• Consider and, if deemed fit, to pass, with or without modification, the ordinary and special resolutions which form part of this meeting notice. 

ELECTRONIC PARTICIPATION BY SHAREHOLDERS

Should any shareholder (or representative or proxy for a shareholder) wish to participate in the AGM electronically, that shareholder should apply in writing (including details on how the shareholder or representative (including proxy) can be contacted) to the Registrar, via email at proxy@tmsmeetings.co.za and at the address below, to be received by the Registrar at least 7 (seven) business days prior to the AGM (thus 19 May 2020) for the Registrar to arrange for the shareholder (or representative or proxy) to provide reasonably satisfactory identification to the transfer secretaries for the purposes of section 63(1) of the Companies Act 71 of 2008, as amended (Companies Act) and for the Registrar to provide the shareholder (or representative or proxy) with details on how to access the AGM by means of electronic participation. The written notification should contain the following:

• A certified copy of the shareholder’s identification document or passport if the shareholder is an individual;

• A certified copy of a resolution of letter of representation given by the holder if you are a company or juristic person, and certified copies of identity document or passports of the persons who passed the resolution;

• A valid email address and/or telephone number;

• And an indication that you or your proxy not only wishes to attend the meeting by means of electronic communication, but also to participate and vote by means of electronic communication. 

Such participants, who have complied with the notice requirement above, will be contacted between 21 May 2020 and 26 May 2020, by no later than 24 (twenty-four) hours before the AGM of the relevant connection details as well as the passcodes through which you or your proxy/ies can participate via electronic communication and of the process for participation via a unique link to the email/cellphone number provided in the notification. 

Should you wish to participate by way of electronic communication, you will be required to connect with the details as provided by the company by no later than 15 minutes prior to the commencement of the AGM during which time registration will take place. If you choose to participate online you will be able to view a live webcast of the meeting, ask directors questions online in written format and submit your votes in real time. 

For administrative purposes, to participate completed notices for electronic participation must be received by the Registrar via email at proxy@tmsmeetings.co.za before 11:00 on 19 May 2020

2020

Notice of the AGM and Annual Financial Statements
Summarised group annual financial statements for the year ended 31 December 2020 and...

2019

Notice of Annual General Meeting
Summarised group annual financial statements for the year ended 31 December 2019 and...

2018

Notice of Annual General Meeting
Notice of the Annual General Meeting for the year ended 31 December 2018

2017

Notice of Annual General Meeting
Notice of the Annual General Meeting for the year ended 31 December 2017