Our Approach

We are committed to creating and participating in more meaningful investment opportunities that support the sustainable development of our stakeholders, including black suppliers – particularly women, and youth. We do this by offering direct and indirect job opportunities, skills development, and supplier initiatives to help grow prosperous communities.

Since its inception in 2018, our ESD programme has allocated R438.1 million to 68 qualifying beneficiaries, of which 35.3% are majority youth owned, 36.8% are at least 30% women owned and 2.9% are majority owned by people with disabilities.

In addition, performance monitoring and evaluation of supported QSEs and EMEs are underway. Preliminary findings from a 2021 sample of 30 QSEs and EMEs who received funding of R251.6 million indicates that 1 230 jobs were retained, 959 new jobs were created (a 78% increase) and turnover increased by R554.3 million (a 119% increase).

We believe that socio-economic development can’t be achieved alone – we need to form strong partnerships to power better lives in Africa and beyond. Our suppliers are instrumental in achieving this vision.

Our Approach

Our Processes and Policies

We welcome the possibility of sustainable collaboration with suppliers to enable them to meet our standards, as outlined in the Exxaro Supplier Code of Conduct. The code reflects the core values of how our company operates and what we expect from our suppliers. It also regulates the standards that we regard as mandatory when selecting suppliers, followed with rigorous audits to ensure compliance.

Our Selection Process

We are looking for potential entrepreneurs and suppliers that can deliver results that meet our objectives and targets. Here’s what our supplier sustainability engagement selection process looks like for example:

We start off the process with self-assessments, where suppliers are expected to share more information about themselves. The data they supply is then evaluated and compared to standards set out by our sustainability engagement code.

Suppliers who meet these standards will receive recognition. Those who don’t however, will be required to provide documentation that outlines their plan of action to rectify their shortfalls.

Preferential Procurement Interventions

  • Exxaro shall award contracts on fair and equitable basis, whilst also promoting affirmative procurement from small business in operation regions, women, or socially or economically disadvantaged individuals.
  • Existing suppliers are encouraged, where appropriate, to form partnerships with Black Owned (BO) and Black Women Owned (BWO) companies, which give the latter access to the latest skills and technologies.
  • The tender evaluation scoring system will include 15% weighting on B-BBEE.
  • Dedicated resources will be allocated in attaining BBEEE certification from suppliers and the proportions of participation will be monitored and improved.
  • All bids for new contracts shall companied by B-BBEE and Localisation Plan that will account for 10% scoring.
  • Expired BBEEE certificated will be followed-up with suppliers in an attempt to get renewed certificates. Exxaro will collaborate with other mining houses to develop a shared database of minority suppliers.
  • Sub-divide or set aside contract packages where appropriate, to maximize BO and BWO companies participation, subject to sound commercial principles and operational / project requirements.

Supplier Development Interventions

  • Information on purchasing procedures will be provided in special publications designed to assist in learning how to do business with the Exxaro
  • Small businesses will be supported financially in the form of grants, expansion and order bridging loans providing capital and collateral, providing infrastructure or supporting operations in Exxaro operating areas.
  • Exxaro will actively permit early payments to help beneficiary entities. Special internal arrangements are made with respect to payment of B-BBEE companies, particularly QSEs and EMEs, where payments shall be no later than15 days after date of invoice or delivery.
  • Formal and informal training and mentorship of small B-BBEE businesses by using internal resources, capabilities in larger established supplier or the services of a third party service provider.

Enterprise Development Interventions

  • Information on accessing information on enterprise development opportunities will be made available on the website to assist potential entrepreneurs on how to apply.
  • Potential entrepreneurs will be screened for possible financial support or training and development

Partnering with Exxaro

Supplier Guide

While the mining industry faces great challenges from various influences, the key to remaining relevant is to incorporate emerging technologies into business operations, emphasize socio-economic reformation, and enforce a strong commitment to sustainability. All of which are already part of our strategy to power better lives in Africa and beyond.

Digital Sourcing Solution, powered by Coupa

Exxaro is transitioning to a Digital Sourcing Solution, powered by Coupa. This is a cloud-based solution which means you can access it from anywhere, at any time, for all your purchasing needs.

The Digital Sourcing Solution will enable you to:

  • Receive and respond to tenders or RFQs;
  • Receive and respond to POs;
  • Create and submit invoices;
  • Create and submit service/time sheets;
  • Manage your supplier profile;
  • Receive contracts via email, participate in contract authoring, initial contracts, and sign contracts electronically.

To support you on our new journey, we’ve created training material to ensure that transacting with us will be simple and straight forward! For an overview of the benefits and capabilities of our new Digital Sourcing Solution watch this short VIDEO

Apply to be a prospective supplier

As a Prospective Supplier, you may be invited to quote or tender based o‌n the info‌rmation submitted through our self-registration portal. To start the application process, please click the Apply Here butto‌n below.

For more info‌rmation around the process of becoming an Exxaro Supplier, download our quick reference guide below

Apply to be a prospective supplier

No Available tenders

HOW TO SPOT RFQ FRAUD FROM EXXARO

1

Exxaro will NEVER ask for money to award you a purchase order, to register as a prospective supplier, to include you in an RFQ/RFI or to list you as a supplier.

2

All official communications from Exxaro employees will o‌nly be sent from an email address with the fo‌rmat name.surname@exxaro.com.

3

Registration as a prospective supplier happens o‌nly through our website, where you log o‌n at https://fabric.bpfabric.com/self-registration/search

4

All purchase orders or requests for registration are o‌nly sent from the following email address: donotreply@exxaro.coupahost.com

5

You can confirm the validity of any purchase order by sending it to our customer service centre at vendor.services@exxaro.com or call +27 87 283 9704.

6

Please report any fraudulent activity to exxaro@tip-offs.com, or dial +27 800 203 579.

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Self Registration Portal

Supplier Contact

Sandile Khumalo
Manager: Supply Chain Sustainability
+27 12 307 4210
 
sandile.khumalo@exxaro.com
Supply Chain Sustainability
Vendor: Supply Chain Sustainability
+27 87 283 9704
 
Vendor.Services@exxaro.com

SUPPLY CHAIN DISCLAIMER

Exxaro allows access to this website for users who wish to introduce their business to our Supply Chain Management. The details we receive from users may be available for access by internal officials on a continuous basis. Should your profile be accessed and found to be compatible with business requirements, you may be approached or contacted in this regard by Exxaro functionaries.